Who we are

Friends of Staffordshire’s Young Musicians (FOSYM) (referred to as “we”, “us”, “our”) is committed to protecting your personal data and ensuring its confidentiality and security. This privacy notice explains how we collect, use, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. 

We are Friends of Staffordshire Young Musicians (FOSYM) a charity registered at 375 Stone Road, Stafford, ST16 1LD. If you have any questions about this privacy notice or how we handle your personal data, you can contact us at:

Email: info@fosym.org.uk 

Administration is provided by our Music Service partner; Entrust Music Service Staffordshire, c/o Entrust Support Services Ltd. The Riverway Centre, Stafford, ST16 3TH.

Email: musicservice@entrust-ed.co.uk 

Telephone: 0333 300 1900

The Data We Collect About You

We may collect, use, store, and transfer different kinds of personal data about you, including but not limited to:

  • Identity Data: [e.g., name, title, date of birth, gender]
  • Contact Data: [e.g., address, email address, telephone numbers]
  • Financial information: [e.g., your financial background and family income]

How We Collect Your Data

We use different methods to collect data from and about you, including:

Direct interactions: You may provide personal data when you fill in forms, contact us, receive grant funding from us, consent to be part of our mailing list.

Comments: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment. Visitor comments may be checked through an automated spam detection service.

Media: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we will use your data:

  • When you have given us consent for us to do so.
  • To decide whether we are able to allocate grant funding to you
  • For our legitimate interests, where your interests and rights do not override our interests.

Legal Basis for Processing

We rely on the following legal bases to process your personal data:

  • Consent: You have given clear consent for us to process your personal data for a specific purpose.
  • Contract: The processing is necessary for a contract with you, or because you have asked us to take specific steps before entering into a contract.
  • Legitimate Interests: The processing is necessary for our legitimate interests or those of a third party.

How We Share Your Data

We may share your personal data with:

Service Providers: [e.g., teachers who are undertaking grant funded work, trustees who are making grant decisions or music service partners who are involved in the grant giving process]

Data Security

Access to your personal data is limited to charity employees, volunteer trustees, and specific contacts within our music service partner organisation.  We are a small charity with one freelance employee and a small group of volunteer trustees.  The charity does not have its own IT systems or equipment, so data is hosted on personal devices or within the music service partner organisation.  

Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of reporting requirements.  In most cases, retention is limited to two years following the end of a grant funding period. If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Your Legal Rights

You have rights under data protection laws in relation to your personal data, including the right to:

  • Access: Request access to your personal data.
  • Correction: Request correction of any inaccurate data.
  • Erasure: Request the deletion or removal of personal data.
  • Objection: Object to the processing of your data where we rely on legitimate interest.
  • Data Portability: Request the transfer of your personal data to another party.
  • Withdraw Consent: Where you have provided consent for the processing of your personal data, you can withdraw this consent at any time.

To exercise any of these rights, please contact us at info@fosym.org.uk 

Changes to This Privacy Notice

We may update this privacy notice from time to time. Any updates will be posted on this page, and where appropriate, we will notify you by email or other means.

Cookies

Anonymous Analytics Cookies are generated by our website host when someone visits our site. This allows us to track how many users we have, to see what pages are visited, and how often. This can help us decide which areas of the website to develop. By using our website you agree that, unless you have set your computer’s browser to reject them, we can place cookies on your device and use that data in accordance with this policy. You can find out more about cookies and their use by looking at www.allaboutcookies.co.uk

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.